Leadership

Pack 100 Leadership Org Chart

Committee Overview

Responsibilities of the Cub Scout Pack Committee

There must be a minimum of three adults on the committee and all members must agree to the principles of the Boy Scouts of America.

Regardless of the size of the pack committee, these responsibilities must be performed:

• Recruit new adult leaders, including the Cubmaster and one or more assistant Cubmasters. These leaders must be approved by the chartered organization.

• Provide a place for the Pack to meet.

• Serve as a link between the Pack and the chartered organization, making sure the Pack functions within the mission of the BSA and within the mission of the chartered organization.

• Make sure the Pack charter is renewed on time annually.

• Work with the Cubmaster to deliver a quality, year-round  program to the youth and their families.

• Maintain a Pack treasury.

• Purchase equipment as necessary and maintain it.

• Encourage all adults in the Pack to obtain the appropriate training for their positions.

• Work with local Boy Scout troops, especially any troop under the same chartered organization, to provide a smooth transition for youth crossing from Cub Scouts to Boy Scouts.

The most efficient way for the committee to run is to assign specific tasks to specific members. A well organized committee makes the Cubmaster’s job much easier and ensures that a quality program is delivered to the youth.

Committee Position Descriptions

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Pack Committee Chair

Responsibilities:

• Maintain a close relationship with the chartered organization representative, keeping this key person informed of the needs of the pack that must be brought to the attention of the organization or the district.

• Confer with the Cubmaster on policy matters relating to the Cub Scout program and the chartered organization.

• Call and preside at pack leaders' meetings  Assigning duties to, and training, committee members

• Planning for pack charter review, roundup, and re-registration

• Approving bills before payment by the pack treasurer

• Conduct the annual pack program planning conference and pack leaders' meetings.

• Work with the chartered organization representative to provide adequate and safe facilities for pack meetings.

• Cooperate with the Cubmaster on council-approved money earning projects so the pack can earn money for materials and equipment.

• Manage finances through adequate financial records.

• Maintain adequate pack records and take care of pack property. 

• If the Cubmaster is unable to serve, assume active direction of the pack until a successor is recruited and registered.

• Appoint a committee member or other registered adult to be responsible for Youth Protection Training.

• Provide a parent training program.

• Develop and maintain strong pack-troop relationships, sharing with the troop committee the need for graduations into the troop.

• Support the policies of the BSA.

• Attend monthly District Roundtables.

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Pack Secretary

Responsibilities:

• Keep minutes for Pack Committee meetings and distribute them to the Pack Committee in a timely manner.

• Send out notices to the Pack (either via mail or email) for upcoming Pack events and Committee meetings

• Keep a current copy of the Pack roster and keep attendance for meetings.

• Keep a list of required BSA forms and materials on hand.

• Maintains an inventory of Pack-owned equipment.

• Let the Cubmaster, Den Leaders, and other adults involved in the Pack know what forms and printed resources are available .

• Provide Den Leaders with forms to keep track of their dens advancement.

• Write thank you notes to anyone who provides help to the Pack and take care of other correspondence.

Pack Treasurer

Responsibilities:

• Manage the funds of the Pack.

• Maintain the Pack bank account.

• Oversee Pack account at Mayflower Council office

• Accept and track dues payments.

• Deposit checks and other funds into the Pack accounts.

• Produce checks or other means of payment for Pack expenses.

• Maintain and produce financial report(s) for Committee meetings.

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Recruiting & Membership Chair

Responsibilities:

• ​Provide information on the Cub Scout program and Pack 100 to new and prospective members.

• Assist new scout families with connecting with the den leader for their age group.

• Enroll new scouts in the Pack, including collecting applications and other required forms.

• Enter newly enrolled scouts in the Charter/Recharter Google Spreadsheet.

• Submit new youth and adult applications to the Mayflower Council offices to be recorded.

• Enter new scouts into Scoutbook.

• Maintain and update youth and adult personal information in Packmaster and the Charter/Recharter Google spreadsheet.

• Assist with the recharter process by providing up-to-date membership information on scouts and adult leaders to be rechartered for the next year.

Advancement Chair

Responsibilities:

• ​Accept den advancement reports from den leaders and prompt them to enter data in Scoutbook.

• Provide advancement reports to den leaders or scout families upon request.

• Enter advancements, awards and other data into Scoutbook as needed. 

• Purchase badges and other advancement items from the Scout Shop.

• Organize advancement items and awards and deliver them to the Cubmaster for presentation at monthly Pack meetings and our annual Blue and Gold Banquet crossover ceremony.

• Work closely with the Cubmaster to ensure that advancements are being delivered correctly and in a timely manner.

Awards and Religious Emblems Coordinator

Responsibilities:

• Maintain relevant training, including REC training from the BSA and local faith communities.

• Share information and opportunities about awards and badges available to Cub Scouts, which they can earn individually, at Pack events, or hosted by local districts and councils.

• Provide Pack programming in service of progress towards Cub Scout awards.

• Record scout progress toward awards in Scoutbook.

• Present awards and badges at appropriate Pack events.

• Coordinate with Mayflower Council on award programs that require oversight or approval by the council or trained staff.

Communications & Public Relations Chair

​Responsibilities:

• Develop a comprehensive recruiting plan targeting Kindergarten through 5th grade boys and girls.

• Leverage print and electronic media to deliver information on Pack 100 to families of scout aged children.

• Maintain the website and public Facebook page to ensure timely and up-to-date information is being provided to the public.

• Advertise recruiting events to the public, targeting local elementary schools and other public spaces such as local libraries and community centers.

• Develop flyers and other information media to distribute to prospective scout families.

• Advertise via signs and banners during our annual spring and fall recruiting periods.

• Coordinate recruiting events with Mayflower Council.

• Leverage volunteers from across the entire Pack family to spread the word about Cub Scouting and Pack 100.

Fundraising Chair

Responsibilities:

• Coordinate the annual Wreath Sale and other fundraising events.

• Schedule and coordinate "Show-n-sells" at local businesses and events.

• Consult with the Pack leadership to confirm our annual fundraising goal.

• Obtain proper approvals from Mayflower Council.

• Communicate fundraising goals, activities and methods with Scout families.

• Track orders and payments and monitor that all orders are delivered to customers.

• Monitor collection of payment to the Pack.

• Provide moivation, awards and incentives to the cub scouts.

Outdoor Activities Coordinator

Responsibilities:

• Maintain relevant training, including BSA Hazardous Weather and BALOO training.

• Advise the committee and Packmaster on outdoor events and activities.

• Purchase, collect, log, and maintain Pack supplies.

• Educate Pack leadership and families on outdoor safety.

• Assist with food planning for hikes, picnics, campouts and other outdoor adventures.

• Coordinate with the local Troops on events.

• Keep the Pack informed of events at the District, Council and National levels.

• Complete the Pack Overnight Campout Site Appraisal Form and submit to Council when appropriate.

• Monitor weather for hazardous conditions and advise the Pack when events need to be canceled or rescheduled.

Committee Member-At-Large

• ​Support the Cubmaster and the Pack program by being an active participant in Pack Committee meetings and Pack events.

• Seek out opportunities to fill needs in leadership and events as needed. 

Qualifications for all Committee Members:

• Be at least 21 years of age, appointed by the chartered organization and registered as an adult leader of the BSA.

• A person of good character, familiar with organization procedures, with a deep concern for the pack's success.

• Completes and maintains up-to-date BSA training, including Pack Committee Training and BSA Youth Protection Training (YPT).